Procurement for Donor Funded Projects Course

Course Overview

Procurement Management is not just an administrative function; it plays a critical role in the success of donor-funded projects. Managing procurement processes in such projects comes with unique challenges, including aligning with donor requirements, ensuring efficient use of funds, and maintaining transparency. This course aims to provide participants with sound procurement management practices essential for successful project delivery. By mastering procurement techniques, attendees will learn to make effective decisions and implement corrective actions to ensure timely project completion within budget and scope. Through this course, participants will gain insights into improving project procurement by emphasizing planning, conducting, and assessing projects across their lifecycle. 

Target Audience

This course is designed for:

• Managers and Officers responsible for managing and accounting for donor funds.
• Procurement specialists and high-level staff involved in policy decisions and project implementation.
• Budget officers, accountants, auditors, and monitoring and evaluation officers looking to enhance their knowledge of managing donor funds.
• Project staff and teams engaged in the execution of development projects.

If you're involved in any aspect of managing donor-funded projects, this course is tailored to equip you with the necessary skills and insights. 

Course Objectives

The primary objectives of this Advanced Procurement Management course are to:

• Ensure that acquired materials and services align with project objectives and are of sufficient quality.
• Develop scoring systems and provide justifications for contract award decisions.
• Establish award criteria and assess proposals from a financial and cost-benefit standpoint.
• Offer critical logistical support for project management, assuring stakeholders that funds are used efficiently and for intended purposes.
• Gain familiarity with the latest procurement policies and procedures to facilitate project implementation.
• Understand new procurement guidelines from international lending institutions and utilize tools for harmonization, alignment, and simplification.

Key Outcomes

• Quality Assurance: Ensure materials and services meet project objectives.
• Scoring Systems: Develop and justify contract award decisions.
• Logistical Support: Provide logistical backing ensuring efficient fund usage.
• Policy Familiarity: Stay updated with new procurement guidelines and procedures.

Course Outline

Module 1: Procurement Overview 

• Types and stages of procurement.
• Understanding the procurement life cycle.
• Differences between procurement, sourcing, and acquisition.

Module 2: Procurement Process 

• Overview of procurement models and principles.
• Exploring the five pillars of procurement.
• Significance of procurement planning.

Module 3: Procurement Compliance – I 

• Overview of donor policies and procedures.
• Understanding the procurement compliance framework.
• Regulatory and governance compliance.

Module 4: Procurement Compliance – II 

• Principles of governance according to international standards.
• Accountability, integrity, and transparency in procurement.
• Addressing conflict, time, and stress management.

Module 5: Procurement & Financial Management – I 

• Financial management in procurement.
• Objectives and disbursement procedures of donor funds.
• Importance of procurement planning.

Module 6: Procurement & Financial Management – II 

• Demand planning and forecasting in logistics.
• Bidding documents and procedures.
• Evaluation and award of contracts.

Module 7: Monitoring & Evaluation 

• Components and roles of M&E.
• Logical framework for M&E.
• Steps for successful monitoring.

Module 8: Project Cycle Management – I 

• Introduction to project cycle management.
• Project planning, scheduling, and resource mobilization.
• Critical path and network analysis.

Module 9: Project Cycle Management – II 

• Project monitoring, evaluation, and reporting.
• Evaluation of international aid offers.
• Addressing fraud, corruption, ethics, and integrity.