Training on Contracts Bidding, Evaluation, Negotiation & Award

Course Overview

If a commercial project is to succeed, it must use a professional contract bidding method. There are numerous components of the job to consider: procurement methods must be transparent, efficient, and well-managed; the appropriate commercial contract type must be chosen; the company must select a capable and affordable contractor; and the scope of work must be clearly stated.

LEARNING OBJECTIVES

By the end of the Contracts: Bidding, Evaluation, Negotiation & Award training course, participants will be able to:

• Define the bidding cycle and strategies
• Identify the different options of bidding
• Learn ways to maximize value of supplies and services
• Define the essential bid documentation
• Apply best practices in screening vendors and prequalification
• Identify different negotiation styles and tactics
• Develop advanced practices in bidding and evaluation process
• Define the contract pre-award and post award activities

TARGET AUDIENCE

• Contract Managers and Administrators
• Contract Analysts and Engineers
• Buyers, Purchasing Professionals and Procurement Officers
• Anyone involved in the planning, evaluation, preparation and management of commercial bids and contracts for the purchase of services, materials or equipment.

COURSE CONTENTS

Module 1 - Bidding Process

• Elements of Competitive Bidding Process
• Selecting the right Contracting Strategy
• Principles of Bidding
• The Bidding Cycle & Bidding Options
• E-Bidding
• Invitation to Bid Documentation
• Running the Bidding Process

Module 2 - Selecting the Right Suppliers

• Criteria for Pre-qualifying Suppliers
• Integrating the Supplier Selection Process
• Detailed Supplier Investigation
• Performing a Supplier Assessment
• Setting Acceptance Criteria & Selection
• Engaging Suppliers during the Bid Process

Module 3 - Evaluating the Bid

• Evaluating a Bid Objectively
• Developing Bid Evaluation Criteria
• Methods of Payment
• Technical & Commercial Evaluations
• Evaluation of Cost Breakdowns

Module 4 -Effective Negotiation

• Principles of Negotiation
• Planning a Negotiation
• Negotiation Objectives, Styles and Strategy
• Power in Negotiation
• The Negotiation Meeting & Follow-up

Module 5 -Contract Award and Management

• Forming a Contract
• Common Contract Terms
• Standard Forms of Contract
• Contract Award
• Dispute Resolution Procedures
• Performance Management