Archives and Records Management Training Course

Course Overview

Welcome to our "Mastering Electronic Records and Document Management" training course. This program is designed to equip participants with the essential skills and knowledge needed to manage digital information effectively within organizations. Throughout this course, you will explore various aspects of electronic records management (ERM), focusing on the lifecycle of electronic records from creation to disposal, alongside key legal and regulatory frameworks, security measures, and best practices. By the end of this training, you will be fully prepared to handle electronic records and document management tasks confidently. Ready to enhance your digital management skills?

Target Audience

This course is ideal for:

• Records Managers : Individuals responsible for managing records and information within organizations.
• IT Professionals : Those involved in implementing and managing ERM systems.
• Compliance Officers and Legal Professionals : Professionals dealing with the legal aspects of electronic records.
• Administrative Staff : Individuals working in roles that involve handling digital information.

Course Objectives

By the end of this course, participants will:

• Understand the fundamentals of electronic records management (ERM) and distinguish between digital and electronic records.
• Manage the lifecycle of electronic records, including creation, classification, storage, retrieval, archiving, retention, and disposal.
• Navigate legal and regulatory compliance requirements related to electronic records management.
• Implement and manage ERM systems, including Electronic Document Management Systems (EDMS) and Electronic Records Management Systems (ERMS).
• Ensure the security and privacy of sensitive information in digital environments.
• Adopt best practices for organizing, storing, and retrieving electronic records efficiently.
• Integrate ERM systems with other organizational systems to enhance collaboration.

Course Outline

Module 1: Fundamentals of ERM

• Core Principles: Understand the basic concepts and principles of managing electronic records.
• Digital vs. Electronic Records: Learn the distinctions and overlaps between digital and electronic records.

Module 2: Lifecycle Management

• Record Creation and Classification: Explore how to create and classify electronic records effectively.
• Storage and Retrieval: Learn best practices for storing and retrieving records.
• Archiving and Disposal: Understand the importance of archiving and disposing of records appropriately.

Module 3: Legal and Regulatory Compliance

• Laws and Regulations: Familiarize yourself with relevant laws, regulations, and industry standards.
• Data Protection: Ensure compliance with data protection requirements.

Module 4: ERM Systems and Technologies

• System Overview: Learn about different ERM systems and their functionalities.
• Implementation and Management: Gain insights into implementing and managing EDMS and ERMS.

Module 5: Security and Privacy

• Security Measures: Implement security measures to protect sensitive data.
• Privacy Compliance: Ensure privacy compliance in digital record-keeping.

Module 6: Best Practices and Integration

• Organizing Records: Adopt recommended practices for organizing electronic records.
• Collaboration: Integrate ERM systems with other organizational systems for enhanced collaboration.